Technology Project Authorization

Policy Number: 11.2
Effective Date: February 16, 2023
Revision History: None
Policy Contact: Informational Technology Project Manager

I. Purpose and Policy Statement

Georgia Gwinnett College Information Technology (“IT”) is committed to leading and guiding a unified campus technology strategy. This strategy is guided by the GGC Operating Principles and adoption and use of technology industry standards and best practices. GGC IT manages all projects using Project Management Institute (“PMI”) standards in combination with the USG IT Handbook Section 2.2 Project Administration.

II. Scope

This policy applies to all funded and non-funded IT projects conducted within the Information Technology department at Georgia Gwinnett College.

III. Definitions

Project(s): Projects are defined by the following criteria:

1. A temporary endeavor with a beginning and an end that creates a unique deliverable.
2. Progressive elaboration through the project management lifecycle.
3. Participation by more than one individual or team of individuals.

IV. Requirements

Any project initiated by a campus unit that may need IT services should consult with the Information Technology office during the project planning phase. GGC campus units can request a consultation or project management assistance by utilizing the project request link located in the GGC IT Services catalog. The requesting campus unit will assist with project scoping as well as providing resources and budget for their request.

As part of the project authorization process, procurement efforts are required to follow all USG policies and standards as provided in the Board of Regents Policy Manual Section 7.7 and the USG Business Procedures Manual Section 3.0.

V. Related Regulations, Statutes, Policies, and Procedures

USG IT Handbook Section 2.2 Project Administration
Board of Regents Policy Manual Section 7.7
USG Business Procedures Manual Section 3.0