Contracts

Policy Number: 7.9
Effective Date: February 20, 2023
Revision History: Reviewed May 26, 2016
Policy Contact: Director of Purchasing; General Counsel and Chief Legal Affairs Officer

I. Purpose and Policy Statement

All contracts entered in the name of Georgia Gwinnett College are subject to the policies and procedures of the Board of Regents, including BOR Business Procedures Manual Section 3.4 on Contracts. In addition, many of GGC’s contracts are subject to State purchasing regulations as well as other legal restrictions and requirements for State contracts.

II. Scope

This policy applies to all Georgia Gwinnett College faculty and staff.

III. Definitions

Contract: Any document that creates an obligation, right, or liability for Georgia Gwinnett College. A contract may or may not involve the payment of money.

IV. Authority to Execute Contracts

1. Few people within the Georgia Gwinnett College community are authorized to sign contracts on behalf of Georgia Gwinnett College. The Delegation of Signature Authority: Contract Memorandum lists the authorized signatories and the type of contract that said signatory may execute. No person may sign a contract on behalf of Georgia Gwinnett College without specific written authorization from the President or other legal authorization.
2. Any contract signed without delegated signature authority shall be void. Any person signing a contract without delegated signature authority may be personally liable for any such contract and may face disciplinary action.

V. Related Regulations, Statutes, Policies, and Procedures

BOR Policy Manual 7.7.3 Construction Contracts

BOR Policy Manual 7.9.3 Contracts with Veterans Administration