Records Retention

Policy Number: 10.4
Effective Date: March 14, 2023
Revision History: May 2, 2019; May 26, 2016
Policy Contact: Dean of Library Services

I. Purpose and Policy Statement

In accordance with the Georgia Records Act, O.C.G.A § 50-18-90 et seq., Georgia Gwinnett College shall follow the University System of Georgia (“USG”) Records Retention Schedules and the USG Records Management Policies. The President designates the Dean of Library Services as the Institution Records Management Officer.

II. Scope

This policy applies to anyone associated with GGC who creates records described in the USG Records Retention Schedules.

III. Definitions

Record: Recorded information in any form, regardless of medium or characteristics, including data in computer systems, created or received and maintained by GGC or GGC personnel in the transaction of business and kept as evidence of such activity.

IV. Compliance

Each GGC department must retain and dispose of records in accordance with the USG Records Retention Schedules. The Schedules describe the minimum amount of time that a specific type of record must be preserved.

V. Related Regulations, Statutes, Policies, and Procedures

BOR 6.24 Records Retention
Georgia Records Act 
USG Records Management and Archives